How do I attach a template to a Word 2010 document?

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By Susan Harkins

January 31, 2011, 2:03 PM PST

Takeaway: The options for attaching a template and inserting a file into a template aren’t as easy to find in Word 2007 and 2010 as they were in Word 2003.

In 2003, you attach a template to an existing document by choosing Templates and Add-ins from the Tools menu. Unfortunately, a quick glance at the 2007 or 2010 ribbon might leave you scratching your head. There’s just nothing there for attaching a template!
By now, you might have realized that many of the commands and features from the 2003 Tools menu are accessible via the 2007 Office button or the 2010 File tab. If so, that’s probably where you’ll look when the ribbon turns up nothing. If so, you’re on the right track and you’ll find it…maybe!
To attach a template to a file in Word 2007 and 2010, do the following:

1. In Word 2007, click the Office button and then click Word Options. In Word 2010, click the File tab and choose Options (under Help) in the left pane.
2. Choose Add-ins in the left pane.
3. Look for the Manage dropdown at the bottom of the resulting window. From this control, choose Templates and then click Go.

From there, the process is the same as it was in 2003. Click the Attach button, double-click the template file, and click OK.
The commands for inserting a file into an open template file in 2007 or 2010 are also difficult to find. The path to the right command just isn’t intuitive. In 2003, you choose File from the Insert menu and identify the file! In Word 2007 and 2010, you’ll probably turn to the Insert tab and you’re on the right track, but there’s no File option. Instead, you need the Object option, as follows:

1. Click the Insert tab.
2. Click the Object dropdown in the Text group.
3. Choose Text From File.
4. Locate the file and double-click it.

Insert clip art

1. On the Insert tab, in the Illustrations group, click Clip Art.

1. In the Clip Art task pane, in the Search for text box, type a word or phrase that describes the clip art that you want, or type in all or some of the file name of the clip art.
2. To narrow your search, do one or both of the following:
• To limit the search results to a specific collection of clip art, in the Search in box, click the arrow and select the collection you want to search.
• To limit the search results to clip art, click the arrow in the Results should be box and select the check box next to Clip Art.

In the Clip Art task pane, you can also search for photographs, movies, and sounds. To include any of those media types, select the check boxes next to them.

3. Click Go.
4. In the list of results, click the clip art to insert it.

 

How to Delete a Blank Page From Word

Instructions

1. Deleting Extra Spaces

   • 1
     Open the Word document and navigate to the blank page you wish to remove. Place your cursor at the end of the last paragraph before the section you wish to remove and press the down arrow on your keyboard once.
   • 2
     Press the "Delete" key repeatedly until all undesired space is removed.

 

How to Create a Logo With Microsoft Publisher 2010

By Filonia LeChat, eHow Contributor, last updated April 16, 2012

Although logos appear everywhere from cereal boxes to toilet paper, creating one is an involved process. Logos can capture attention, communicate reputation and even directly contribute to an organization's success or failure. But logo creators aren't alone in the design process. Microsoft Publisher 2010 offers a range of logo design features, from sketching to in-program artwork to a paste board-like workspace, to assist you in your logo creation.

Instructions

1. • 1
     Open "Microsoft Publisher." Click the "Blank 8.5 x 11" button in the top left of the "Available Templates" screen. Change the workspace to the preferred logo size by clicking the "Page Design" tab, clicking the "Size" button below the tab and choosing a new page size. Publisher will automatically resize and zoom in the work area.
   • 2
     Click the "Insert" tab at the top of the work area. Click the "Shapes" button below the tab. Choose a shape from the fly-out menu to start the base of the logo, such as a star.
   •  
   • 3
     Click and drag the mouse, then release and the shape appears on the logo area. Use the options in the new orange "Shape Tools" tab at the top of the work area to give the shape a border or fill color to match the organization's color choices.
   • 4
     Click the "Shapes" button again, and select the "Scribble" tool, which looks like a squiggly line in the "Line" section. Click and drag the mouse to draw any shape not listed in the "Shapes" menu or to draw artistic elements such as swirls.
   • 5
     Click the "WordArt" button, which looks like a tilted letter "A." Choose a WordArt style for the wording in the logo, such as steel or chrome. Type the company name, tag line, slogan or other information and click "OK." Drag the WordArt below or above the logo artwork.
   • 6
     Add a picture to the logo by clicking the "Clip Art" button on the toolbar. Type a word that goes with the organization into the "Search For" box. Click "Go." Scroll through the images, and double-click one to add it to the logo. Drag it into place. Resize it as necessary by clicking the image, pressing the "Shift" key and dragging a corner of the image.
   • 7
     Click the "File" tab. Click "Save As." Type a name for the logo. Pull down the "Save as Type" menu and click "GIF," the only format supporting transparency so that the logo may be placed on any colored background. Click the "Save" button.

How to Draw Tables in a Word 2010 Document

By Dan Gookin from Word 2010 For Dummies

A table is an element you insert into your document, so Word 2010’s Table commands are found on the Ribbon’s Insert tab, in the aptly-named Tables group. Word comes with an assortment of predefined, formatted tables. Plopping one down in your document is as easy as using the Quick Tables submenu, chosen from the Table menu on the Insert tab.
Feeling artistic? For a more freeform approach to table creation, you can use a special drawing mode to create a table in your document:

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1

Click the Table button on the Insert tab and choose Draw Table from the menu that appears.

The insertion pointer changes to a pencil (the "pencil pointer").

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2

Click in your document and drag to “draw” the table’s outline.

Start in the upper-left corner of where you envision your table and drag to the lower right corner, which tells Word where to insert your table. You see an outline of the table while you drag down and to the right.

3

To draw a row, drag the pencil pointer from the left side to the right side of the table.

As long as the mouse pointer looks like a pencil, you can use it to draw the rows and columns in your table.

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4

To draw a column, drag the pencil pointer from the top to the bottom of the table.

You can split columns or rows into more cells by simply dragging the pencil pointer inside a cell and not across the entire table.

5

Click the Draw Table button or press the Esc key when you're done creating the table's columns and rows.

The mouse pointer returns to normal. You can begin putting text in the table.

6

To draw more lines in a table, click the Draw Table button in the Design tab's Draw Borders group.

The table you modify need not be created by the Draw Table command, either; any table can be modified by using that tool.

How to Insert Special Characters and Symbols in Word 2010

By Dan Gookin

Word 2010 lets you sprinkle characters beyond the keyboard's 26 letters of the alphabet, numbers, a smattering of symbols, and punctuation thingies. For example, Word provides foreign language letters and symbols — all sorts of fun stuff. You can insert a special character or symbol in your document in a couple of ways:

• The Symbol menu: Click the Symbol command button in the Symbol group on the Insert tab. A list of some popular or recently used symbols appears. Selecting a symbol from the menu inserts the special symbol directly into your text (where you currently have the insertion pointer), just like you insert any other character.
  
• The Symbol dialog box: Choosing More Symbols from the Symbol menu displays the Symbol dialog box. Choose a decorative font, such as Wingdings, from the Font menu to see strange and unusual characters. To see the gamut of what's possible with normal text, select (Normal Text) from the Font drop-down list. Use the Subset drop-down list to see even more symbols and such.
  
  To stick a character into your document from the Symbol dialog box, select the symbol and click the Insert button. Click the Cancel button when you're done using the Symbol dialog box.
• The symbol's code: You can insert symbols by typing the symbol’s code and then pressing the Alt+X key combination. For example, the code for the sigma character is 2211: Type 2211 in your document and then press Alt+X. The number 2211 is magically transformed into the sigma character. A quick Web search will produce a resource with a list of symbols and their corresponding codes.

Some symbols have shortcut keys. They appear at the bottom of the Symbol dialog box. For example, the shortcut for the degree symbol is Ctrl+@, spacebar — press Ctrl+@ (actually, Ctrl+Shift+2), and then type a space.

Formatting Style

How to Use a Formatting Style in Word 2010

By Dan Gookin

In Word 2010, a style is nothing more than a clutch of text and paragraph formats. You give the style a name, and then you use it to format your text in a Word document:

 

1. In your document, select the text you want to format.

You can select text in a number of ways. For example, click-and-drag over the text you want to select.

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2. In the lower-right corner of the Styles group on the Home tab, click the dialog box launcher.

Alternatively, you can use the keyboard shortcut Ctrl+Shift+Alt+S. (It helps to be quite dexterous with your left hand to conjure up that shortcut.) The Styles task pane opens.

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3. Click the Options link in the lower right corner of the Styles task pane.

The Styles Pane Options dialog box opens.

 

4. Select the option All Styles from the Select Styles to Show drop-down list.

Or, if you want to keep the list shorter, choose the option In Use or In Current Document.

 

5. Click OK.

If you chose the All Styles option, the Styles task pane is updated to list every dang doodle style available in Word. It has quite a few of them.

 

6. Select a style from the Styles task pane.

After you choose a style, your document’s text is reformatted to reflect that style. That style is applied to the selected text.

 

7. To dismiss the Styles task pane, click the X (Close) button in its upper-right corner.

The Styles task pane disappears.

Styles can be applied by using a keyboard shortcut. For example, the Normal style shortcut key is Ctrl+Shift+N. (Not all styles have keyboard shortcuts, however.) You can also choose a new style and then just start typing; the new style affects the new text you type.

How to turn on the automatic spell check in Word 2010

by Ravi Shankar on March 2, 2010

 

In general Microsoft Office products provides options for automatic spell check such auto spell check in word 2007 or auto spell check in Outlook 2007. Similarly Word 2010 has a automatic spell check feature. This can be turned on or off using Word 2010 options.
Click on the File menu –> Options

Select Proofing options and navigate to When correcting spelling and grammar in Word section. This has a checkbox with label as Check spelling as you type. By checking this field, you can turn on the automatic spell check as you type in Word 2010.

How to Record Macros

How to record macros in word 2010 document?
If you want to get your repetitive work done in a faster & quicker way then Microsoft macro is a solution. Macro can automate series of actions which you perform repeatedly, with a single command by recording and running it. Macro groups your different commonly used tasks which you can use in other documents with a single click. With the help of macros you don’t need to perform the same actions in a document.
Suppose you want to change a formatting of a text in a document, and you have to repeat this same step in every other document then macro is best option for it.
First run the Microsoft Word and open a document in which you want to change the formatting. Now before you start formatting , you have to start macro recording as below.

Then you have to name your macro where no space and special characters are allowed then you can assign a keyboard shortcut to this macro which will work as a hotkey which is optional. Now you have to store this macro as an “All Documents” so you can access this macro in all other documents as well, as the below image shows:

When you click on the keyboard button in the above set following window will appear where you can assign different key combination to run this macro from the keyboard as the following screen shows:

When you click on start recording your cursor will show a tape recorder like image which means that recording is started and now your formatting will be recorded.

When the entire formatting has been completed then click on the stop button as following image shows:

Now when you want to apply the formatting on new document as per the saved macro formatting, just open the new document which required changes:

You can run the saved macro through the run macro button or also from the hotkey you assigned while you were named the macro. After executing the macro all the required changes will be applied in the new document instantly like the “macro” word has been changed with the “new macro” word and it’s bold now:

This is a macro enabled document and you should save this new document as a “world macro enabled template” while saving this document.

Using the Sort Function in Microsoft Word

How To Sort Microsoft Word Lists Alphabetically

By Austin Krause on October 4, 2010in Microsoft

If you are putting together a list of names in Microsoft Word, usually people will want that list to be in alphabetical order. Rather than doing the alphabet in your head, you can let Word do it for you. The process is pretty simple, but if you aren’t an old Word-veteran then it’s likely that you haven’t used it before. Let’s take a look.
The process is fairly similar no matter what version of Office you are using, but the screenshots below may vary as they were taken using Microsoft Word 2010.

 

Step 1

This How-To assumes that you’ve already written your list in Microsoft Word.
Select your bulleted or numbered list.

Step 2

Under the Home ribbon and the Paragraph tab, Click the Sort button. The sort button looks like the letters AZ with a down arrow next to them.

Step 3

The Sort Text dialog should appear. Under Sort by Select Paragraphs and under Type Select Text. Then choose whether you want Ascending (A to Z) or Descending (Z to A) sorting. Once finished Click OK.

Done!

Now your list should be sorted alphabetically! That sure was a lot easier than manually moving them around and typing them in order yourself.

NVDA

NonVisual Desktop Access (NVDA) is a free and open source screen reader for the Microsoft Windows operating system. Providing feedback via synthetic speech and Braille, it enables blind or vision impaired people to access computers running Windows for no more cost than a sighted person. Major features include support for over 35 languages and the ability to run entirely from a USB drive with no installation. NVDA is developed by NV Access, with contributions from the community.

About NVDA

General Features

Providing feedback via synthetic speech and Braille, NVDA allows blind and vision impaired people to access and interact with the Windows operating system and many third party applications.
Major highlights include:

• Support for popular applications including web browsers, email clients, internet chat programs and office suites
• Built in speech synthesizer supporting over 43 languages
• Reporting of textual formatting where available such as font name and size, style and spelling errors
• Automatic announcement of text under the mouse and optional audible indication of the mouse position
• Support for many refreshable braille displays
• Ability to run entirely from a USB stick or other portable media without the need for installation
• Easy to use talking installer
• Translated into many languages
• Support for modern Windows Operating Systems including both 32 and 64 bit variants
• Ability to run on Windows logon and other secure screens
• Support for common accessibility interfaces such as Microsoft Active Accessibility, Java Access Bridge, IAccessible2 and UI Automation
• support for Windows Command Prompt and console applications

It is important that people anywhere in the world, no matter what language they speak, get equal access to technology. Besides English, NVDA has been translated into 36 languages including: Afrikaans, Albanian, Arabic, Brazilian Portuguese, Bulgarian, Croatian, Czech, Danish, Dutch, Finnish, French, Galician, Georgian, German, Hebrew, Hindi, Hungarian, Icelandic, Italian, Japanese, Norwegian, Polish, Portuguese, Romanian, Russian, Serbian, Slovak, Spanish, Swedish, Tamil, Thai, Traditional and Simplified Chinese, Turkish, Ukrainian and Vietnamese.

I chose to research NVDA because I am a Caregiver and my client is legally blind. He actually gave me the idea to research this because I am around him and see him use this program to operate his computer. I think it is wonderful that these types of programs are available because it makes those that can't see be able to still feel like a normal person. With this program, he was able to attend Columbia State a few years back and receive his Associate's Degree.

My resources for this blog are http://www.nvda-project.org/wiki/About and http://www.nvda-project.org/